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Both an executive director and a non-executive director are required to chair the board meeting. The executive director oversees the organization’s management and manages the day-to-day operation, while the non-executive directors bring wealth of expertise to the table. In meetings, they look over reports and documents, offer information on management issues and strategic initiatives, and take decisions that affect the long-term success of the company.

Before the meeting takes place, it’s important to confirm that all required materials have been sent and logistics are in order. In addition it’s a good idea read the agenda over and make any final adjustments to ensure that all issues are myboardroom.info/what-will-change-data-room-reviews/ addressed in a systematic and concise manner.

The meeting starts with an opening statement by the chairman or presiding officer. Then, the treasurer gives a report on all current financial matters. The treasurer should have given this report in advance, giving board members a chance to read it and formulate questions.

After the treasurer has completed his report, any member can propose to discuss any new business. If they are seconded then the vote will be taken. Those in favour will say ‘aye, and those opposed will say ‘no.’

Any pending or unfinished issues from the previous board meeting are addressed during this portion of the meeting. Based on the nature of the issue, it may be decided by voice vote or a handshake. The presiding officer, or board chair, wraps up the meeting with an overview of the major decisions and actions agreed upon. This will ensure that all participants are aware of their roles going forward.