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Data rooms use several different models to determine their pricing. Some are priced per page and some are based on storage size. Some charge a flat rate online data storage as a tool for business expansion per month. It is essential that M&A professionals understand the average VDR prices for each pricing type in order to make educated choices about the most suitable vendor to fit their budget and needs.

The amount of files stored in the dataroom is a common method of determining the cost. This is a great option for teams that don’t require much flexibility in the sizes of files they can upload, but it won’t make sense for projects that require a lot of collaboration.

Another method that vendors determine the cost of the data room is by using the number of administrative users. This is a good option for teams with fewer requirements for collaboration and sharing documents, but it can be expensive for projects that require more sophisticated tools such as security, visual analytics and collaboration.

Other vendors employ a flat monthly fee model, which is ideal for longer M&A transactions that can have an unpredictable timeframe and are difficult to estimate. This pricing model is suitable for companies who want to avoid the cost of scanning and uploading large numbers of physical documents. This model also includes client service. Some providers, like provide support via a designated coordinator on evenings and on weekends, as well as after office hours. This is a great option when working on documents that are time-sensitive.