An online board meeting is a great way for a non-profit’s board of directors to meet online, without the need for travel. Virtual meetings can pose unique issues. Certain issues can be solved with the right tools to meet the requirements of your board but others require more thought and thought. There are a variety of resources that can assist you in running your online board meeting in a way that is efficient.
A well-planned agenda is vital for maximizing the effectiveness of your online board meeting. Make sure you include specific discussion items with the appropriate time and a an intended conclusion for each item. This will ensure that meetings remain focused on the most important topics and www.board-room.blog/comprehensive-market-guide-for-board-portals/ reduce the risk of the discussion straying from the topic or running too long.
It’s a good idea to ensure that all your board members are aware of the tools they will require prior to you start the meeting. Make clear the steps to log in to the video conference and to encourage them to shut down any program that may consume bandwidth or interfere with audio. Be sure to keep them out of brightly illuminated areas when they join in case others don’t see their screens.
The best tool to conduct an online board meeting is a collaborative app that makes it easier for board members to prepare for and participate in virtual meetings. Choose an app that will make meeting preparation easier with a board book builder, as well as a feature that lets you to distribute agendas and meeting materials in advance of the meeting. Choose an app that lets you share documents in real-time and lets participants highlight and add annotations.